Administration & Office Support

JOB DESCRIPTIONPatel’s Logistics Pty Ltd is seeking a Contract Administrator to support our operations through effective contract management and administrative coordination. The role involves preparing and maintaining contracts, monitoring key dates, ensuring compliance, and liaising with internal teams and external stakeholders.This position is ideal for a highly organised, detail‑focused professional who can manage documentation accurately and support smooth, compliant business operations in a fast‑paced logistics environment.&nbsp;DUTIES &amp; RESPONSIBILITIES&nbsp;<ul><li>Manage the entire contract lifecycle, ensuring fulfilment of obligations by all parties involved.</li><li>Draft, review, and align contracts with company policies, legal requirements, and financial considerations.</li><li>Negotiate with clients, suppliers, and subcontractors to establish mutually beneficial terms.</li><li>Efficiently resolve contract-related disputes through communication and negotiation.</li><li>Provide regular status reports to management and stakeholders, highlighting performance and issues.</li><li>Ensure contractors and subcontractors are meeting all contractual obligations.</li><li>Maintain accurate and updated records of contracts, amendments, and related documents.</li><li>Handle contract charges, extensions, and terminations, ensuring proper documentation and communication.</li><li>Monitor contract expenses within budgetary limits, identifying cost-saving opportunities.</li><li>Drafting, evaluating, and negotiating changes/variations to contracts, programs, projects, and services.</li><li>Collaborating with other Managers, experts, and other stakeholders to ensure efficient outcome</li><li>Preparing and assessing reports and submissions detailing broader organizational activities.</li><li>Supervising contractor work and reporting any deviations from work orders&nbsp;</li></ul>&nbsp;QUALIFICATIONS &amp; REQUIREMENTS&nbsp;<ul><li>Relevant qualification at Diploma or Advance Diploma Administration or a related field.</li><li>Excellent administration and organizational skills.</li><li>A proven track record in contract management, with a minimum of 1-3 years of experience in a similar role.</li><li>Display excellent written and oral communication skills.</li><li>Exceptional attention to detail and the ability to work accurately under pressure.</li><li>Proficiency in Contract management software and Microsoft Office Suite</li></ul>LOCATION5/18 Station Street Riddells Creek VIC 3431&nbsp;REPORTING TOThe position reports to the Manager.&nbsp;SALARY$78,000 – $85,000 per yearWORKING HOURSFull-time position, 38 hours per weekBENEFITS<ul><li>Competitive salary based on experience, along with 12% superannuation.</li><li>Opportunities for career advancement and professional development.</li><li>Paid time off and holidays.</li><li>Flexible work schedule.</li></ul>

Annual

Join a growing logistics company as a Contract Administrator, managing contracts, compliance, and coordination in a fast‑paced operational environment

CONTRACT ADMINISTRATOR

Full time

Snowy Mountains Laundry and Linen Hire is a commercial laundry and linen hire business serving hotels, hospitality, and holiday accommodations with customized linen and laundering services. Known for high customer satisfaction, we offer fast, on-site processing with options for bulk or tailored linen configurations. We are currently looking for qualified General Clerks to join our growing team.&nbsp;This role involves supporting various administrative tasks essential to our operations, as well as undertaking the following duties:<ul style="list-style-type:disc;"><li style="text-align:justify;">Efficiently manage and dispatch all incoming and outgoing mail, ensuring timely and accurate delivery.</li><li style="text-align:justify;">Operate office equipment such as photocopiers, fax machines, and scanners to handle various tasks.</li><li style="text-align:justify;">Organize, record, and systematically file information for easy document retrieval and management.</li><li style="text-align:justify;">Assist in preparing routine reports and maintaining accurate records.</li><li style="text-align:justify;">Track and log the distribution of laundry supplies and equipment to staff.</li><li style="text-align:justify;">Answer phone calls, take messages, and ensure clear communication flow.</li><li style="text-align:justify;">Transcribe data into computer systems with attention to detail, including proofreading and corrections.</li><li style="text-align:justify;">Provide customers with information about our services and address basic inquiries.</li><li style="text-align:justify;">Welcome visitors and manage incoming inquiries as part of receptionist duties.</li></ul>This position reports to the Director.This position will be full-time, with hours to be worked between 7.00AM and 5.00PM Monday to Friday&nbsp;Qualifications:<ul><li style="text-align:justify;">AQF Certificate II or III&nbsp;</li><li style="text-align:justify;">One (1) &nbsp;year of relevant experience may considered in lieu of formal qualification.</li></ul>Skills:<ul><li style="text-align:justify;">Strong organizational and time management skills.</li><li style="text-align:justify;">Effective communication and interpersonal abilities for customer and team interactions.</li><li style="text-align:justify;">Proficiency with basic office software and equipment.</li></ul>If you’re interested in joining our team please respond to this ad with your resume attached.Please note only candidates with appropriate Australian work rights will be considered for the position.&nbsp;&nbsp;

We are currently looking for qualified General Clerks to join our growing team.

General Clerk

This excellent opportunity will be offered on a Permanent Full-Time basis at 38 hours a week. <h3>Benefits</h3><ul><li>Opportunities for professional growth&nbsp;</li><li>Friendly and supportive team environment&nbsp;</li><li>Ability to make a visible impact on business operations and performance&nbsp;</li></ul> <h3>Task & responsibilities</h3><ul><li>Ensuring subcontractor claims are processed in accordance with company policy and regulatory requirements.</li><li>Supporting and coordinating the review and negotiation of contracts with clients, including developing, reviewing, and negotiating contract variations.</li><li>Managing communications and resolving inquiries related to contract provisions.</li><li>Preparing, analysing, and reporting on key commercial metrics to ensure contract compliance, productivity, and service-delivery outcomes.</li><li>Overseeing head contract reporting and managing critical productivity data analytics for service delivery.</li><li>Ensuring accurate document control of correspondence, registers, and commercial records.</li><li>Establishing, maintaining, and improving commercial processes and systems for each site and all new projects.</li><li>Assisting team members with month-end reporting requirements.</li><li>Developing and maintaining professional relationships with contracted service providers to support performance monitoring and outcome reporting.</li><li>Liaising with stakeholders to ensure alignment with organisational goals and contractual commitments.</li></ul> <h3>Qualification & experience</h3><ul style="list-style-type:disc;"><li>Excellent English skills</li><li>The right to work in Australia&nbsp;</li><li>Diploma in relevant field</li><li>Minimum of 1 year of work experience</li><li>Team management skills</li><li>Proven experience in contract administration or a similar role</li><li>Effective prioritisation, organisation and multi-tasking.</li><li>&nbsp;Excellent communication and problem-solving skills</li><li>Understanding of compliance requirements and service delivery standards</li></ul>Good understanding of the Cleaning Facilities Industry

Contract Administrator

The Migration Case Coordinator plays an important role in supporting the administration and coordination of visa application processes. The role focuses on managing documentation, coordinating case files, tracking deadlines and liaising with clients to ensure visa applications are prepared efficiently and accurately under the supervision of the Registered Migration Agent.This role is suited to a highly organised professional with strong attention to detail and the ability to manage multiple cases simultaneously. <h3>Benefits</h3><ul><li>Opportunity to work within a professional migration consultancy environment.</li><li>Exposure to Australian migration processes and visa programs.</li><li>Supportive and collaborative team environment.</li><li>Career development within the migration services sector.</li></ul> <h3>Task & responsibilities</h3><ul><li>Coordinating visa application cases and maintaining organised client files and documentation.</li><li>Collecting, reviewing and organising supporting documents required for visa applications.</li><li>Liaising with clients, employers and third parties to obtain required information and documents.</li><li>Monitoring visa application timelines and ensuring key deadlines are tracked and met.</li><li>Preparing administrative documentation and application packs for review by the Registered Migration Agent.</li><li>Maintaining accurate records within internal case management systems.</li><li>Assisting with preparation of correspondence and administrative reports related to migration cases.</li><li>Supporting internal operational processes to ensure efficient visa application workflow.</li><li>Ensuring confidentiality and secure handling of client information and documents.</li></ul> <h3>Qualification & experience</h3><ul><li>Bachelor degree in Business, Economics, Law, International Relations or related field (preferred).</li><li>Previous experience in visa processing, migration services, client services or administrative coordination roles will be highly regarded.</li><li>Strong organisational and time management skills.</li><li>Excellent written and verbal communication skills.</li><li>High attention to detail and ability to manage multiple case files simultaneously.</li><li>Ability to work independently while collaborating within a small professional team.</li><li>Proficiency in Microsoft Office and digital document management systems.</li></ul>

We are seeking a Migration Case Coordinator to support the operational coordination of visa applications and migration case management processes.

Migration Case Coordinator

Job Overview:&nbsp;Manager – is responsible for the overall planning, organisation, direction and control of the Fremantle location’s marine services operations.&nbsp;This is a new senior managerial role within MCC Marine with full accountability for operational performance, staff management, financial oversight and regulatory compliance at the Fremantle location.&nbsp;The role incorporates specialised marine industry knowledge in a managerial capacity.&nbsp;&nbsp;Ongoing training &amp; study requirements:&nbsp;&nbsp;Ongoing professional development in management, compliance and industry standards as&nbsp;required&nbsp;to&nbsp;maintain&nbsp;service quality and regulatory adherence.&nbsp;Continual reading of technical and industry reference materials. Attendance of industry conferences and seminars.Upgrade and renew licenses and qualifications as necessary. Continuing Professional Development. <h3>Benefits</h3>Enjoy a supportive team environment, clear career progression opportunities, access to our Employee Assistance Program (EAP), and the chance to grow with a company that values its people. <h3>Task & responsibilities</h3>Key Responsibilities:&nbsp;Plan, organise and control all marine services provided by the Fremantle establishment; manage day-to-day operations to ensure service quality, efficiency and compliance; allocate resources and schedule services to meet client and operational requirements; oversee operational performance and implement continuous improvement initiatives.&nbsp;Control recruitment, supervision, training and performance management of staff; set work priorities and allocate duties; oversee operating budgets, monitor financial performance and manage costs; report operational and financial performance directly to the Chief Executive and Chief Financial Officer.Ensure compliance with occupational health and safety, maritime-related&nbsp;legislation&nbsp;and internal policies; oversee risk management processes; act as senior management contact for regulators, port&nbsp;authorities&nbsp;and stakeholders at the Fremantle location.&nbsp;Provide senior managerial oversight of marine surveying activities including review and&nbsp;authorisation&nbsp;of reports,&nbsp;surveys&nbsp;and certification; apply specialist marine knowledge to support quality assurance,&nbsp;compliance&nbsp;and operational decision-making; supervise complex or high-risk marine activities in a management capacity.&nbsp;The position holds full managerial authority over the Fremantle operation, including responsibility for staff, service standards, operational&nbsp;outcomes&nbsp;and compliance.&nbsp;The role reports directly to the Chief Executive and General Manager – Marine Services.&nbsp;Please include a cover letter, an up‑to‑date résumé, and evidence of relevant work experience and qualifications as part of your application. <h3>Qualification & experience</h3>Required qualifications:&nbsp;Maritime qualifications with a minimum of Class 2.Bachelor Degree will be considered an advantage.&nbsp;&nbsp;Required capability &amp; experience:Relevant experience managing service operations with responsibility for staff, budgets and compliance; demonstrated ability to plan, organise and control a specialised service establishment; strong leadership, communication and reporting skills. Experience in Marine Industry – at sea or ashore.&nbsp;General knowledge of Maritime Law. A working knowledge of commercial implications relating to Notice of Readiness, cargo documentation, Advice to Masters in dealing with specific Australian and International Maritime covenants.As this is the most senior role in a new location, relevant experience in the maritime industry and prior managerial experience are mandatory requirements.&nbsp;Working Conditions:&nbsp;&nbsp;The role is primarily office and site-based at the Fremantle location with flexibility required to meet operational and client demands

Manager is responsible for the overall planning, organisation, direction and control of the Fremantle location’s marine services operations.

Manager – Marine Services

Responsibilities:<ul><li>Oversee daily workforce allocation across multiple construction projects to ensure timely and efficient coverage.&nbsp;</li><li>Leading and managing the Resourcing Team, setting performance targets and mentoring on screening, compliance and client requirements.&nbsp;</li><li>Coordinate high-volume recruitment campaigns and reviewing candidate submissions prior to client presentation.&nbsp;</li><li>Liaising directly with site supervisors, project managers and stakeholders to maintain strong client relationships and service standards.&nbsp;</li><li>Monitoring workforce performance and attendance, resolve escalations, and source rapid replacements to prevent project downtime.&nbsp;</li></ul>&nbsp;Resourcing team is responsible for:<ul><li>sourcing, screening, placing qualified construction personnel across multiple job sites in line with client requirements and project timelines.&nbsp;</li><li>Managing end-to-end recruitment processes including job ad creation, candidate interviews, reference checks, and onboarding.&nbsp;</li><li>Maintaining a large database of skilled and semi-skilled labourers, tradespeople, and site supervisors.&nbsp;</li><li>Worked closely with site managers and supervisors to ensure labour was appropriately allocated and compliant with site safety requirements.&nbsp;</li><li>Responding to urgent client staffing needs with a strong focus on quick turnaround and quality placements.&nbsp;</li><li>Conducting regular site visits to ensure worker performance and client satisfaction.&nbsp;</li></ul>&nbsp;To be successful in this role you require a Degree Qualification + a minimum of 2 years work experience in a similar role.

Team Leader – Resourcing / Recruitment

Quality AuditorEmployer: Australis College Pty Ltd (Trading as Nomi College)ABN: 37 117 951 327Location: King William Street, Adelaide SA 5000 (with travel to other campuses as required)Position: Full-time, ongoingSalary: - $75,000 – $95,000 per annum plus superannuation, depending on skills and experience.(Efficient Recruitment Services Pty LTD on behalf of Australis College Pty Ltd) <h3>Benefits</h3>About the RoleWe are seeking a highly motivated and detail-oriented Quality Auditor to support and strengthen our quality assurance and compliance framework across all campuses. This role is central to maintaining academic integrity, regulatory compliance, and continuous improvement within the organisation.The successful candidate will be responsible for conducting structured internal reviews of training delivery, assessment practices, student services, and operational processes. You will work closely with academic, compliance, and administrative teams to identify risks, evaluate systems, and implement improvements that enhance both compliance outcomes and student experience.This is an excellent opportunity for a professional who is passionate about quality assurance in the VET sector and is committed to driving best practice and continuous improvement in a dynamic education environment. <h3>Task & responsibilities</h3>Quality Auditor – Key Responsibilities• Develop and maintain internal quality assurance frameworks and review mechanisms to ensure training, assessment, and student services consistently meet regulatory and organisational standards across all campuses.• Conduct systematic evaluations of academic delivery, assessment practices, student engagement, and administrative operations to identify inconsistencies, compliance risks, and areas for improvement.• Analyse existing policies, systems, and operational procedures to assess their effectiveness in supporting training outcomes and meeting VET regulatory requirements.• Identify gaps, inefficiencies, and opportunities for improvement using structured review methodologies and continuous improvement frameworks.• Formulate clear, practical recommendations to enhance course delivery, streamline workflows, improve student experience, and strengthen organisational performance.• Collaborate with academic, compliance, and operational teams to implement approved improvements, ensuring changes are effectively integrated into day-to-day practices.• Monitor and evaluate the effectiveness of implemented initiatives, ensuring corrective actions are sustained and deliver measurable outcomes.• Prepare detailed internal audit reports outlining findings, risk areas, and actionable recommendations for senior management.• Support organisational readiness for external regulatory audits by reviewing documentation, validating evidence, and ensuring compliance with ASQA and related standards.• Provide guidance and support to staff across campuses to promote understanding of quality standards, compliance obligations, and best practices in vocational education delivery.• Contribute to the development of quality objectives, improvement strategies, and action plans aimed at enhancing learner outcomes and optimising the use of organisational resources. <h3>Qualification & experience</h3>Skills and Experience Required:<ul><li>Bachelor’s degree or higher qualification in Management or relevant field.</li><li>Minimum of 5 years of relevant experience.</li><li>Strong analytical, problem-solving, and communication skills.</li><li>Experience with data and process modelling techniques and creating detailed system documentation.</li><li>Ability to work independently and collaboratively across multiple campuses</li></ul>

How many years’ experience do you have relevant to the advertised position?

Are you happy to check your past work experience reference with your past employers?

Do you have relevant qualifications as per the advertisement?

Nomi College seeking a highly motivated and detail-oriented Quality Auditor to support and strengthen our quality assurance and compliance framework.

Quality Auditor

Joining GMP Mobile means you will be managing the day-to-day activities of a retail store. You would also be responsible for customer satisfaction, processing transactions, and managing store budgets.DUTIES &amp; RESPONSIBILITIES<ul><li>Respond promptly and professionally to any questions, complaints, or concerns to deliver outstanding customer service.&nbsp;</li><li>Taking inventory of goods for sale and ordering new stock&nbsp;</li><li>Interviewing, hiring, training, evaluating, dismissing, and promoting staff, and resolving staff complaints.&nbsp;</li><li>Examining returned goods and deciding on appropriate action.&nbsp;</li><li>Create and manage weekly work schedules to ensure adequate floor coverage during peak periods.&nbsp;</li><li>Manage stock levels to ensure that popular products are consistently available, while monitoring stock rotation to prevent wastage.&nbsp;</li><li>Assist the Owner in achieving monthly and quarterly sales targets.&nbsp;</li><li>Ensuring that goods and services are correctly priced and displayed.&nbsp;</li><li>Examining returned goods and deciding on appropriate action.&nbsp;</li><li>Planning and preparing work schedules and assigning staff to specific duties.&nbsp;</li><li>Assist the sales manager with opening and closing procedures as well as other retail activities.</li></ul>QUALIFICATIONS &amp; REQUIREMENTS<ul><li>Certificate II or III in Retail Management or related qualification is required. &nbsp;</li><li>Previous experience as a Retail Supervisor or Customer Service may be considered.</li><li>Strong leadership and team-management skills.</li><li>Manage multiple tasks simultaneously and able to work under pressure.</li><li>Problem-solving and decision-making skills to handle customer issues and operational challenges.&nbsp;</li><li>Familiarity with Point-of-sale (POS) systems, inventory management software, and other retail technologies.&nbsp;</li><li>Ability to provide customer satisfaction and exceptional service.</li><li>Passion for sales, meeting or exceeding store targets.&nbsp;</li></ul>WORKING HOURS<ul><li>Full-time position, 38 hours per week.</li></ul>BENEFITS<ul><li>Competitive Salary Plus 12 % Superannuation</li><li>Potential for Mobile plan allowances</li><li>Flexible Working hours</li><li>Opportunities for professional growth and career development</li><li>Discounts on products or services</li><li>Experience in team leadership, which can open doors to higher managerial positions</li></ul>&nbsp;

We're looking for a motivated, experienced Retail Supervisor to join us. Your contribution will drive store performance and boost business success.

Retail Supervisor

Locations: Yarrawonga 3730, Shepparton 3630, Wodonga 3690 &amp; Rutherglen 3685Position: Full-time&nbsp;Crystal Services VIC Pty Ltd is looking for a Contract Administrator to join our dynamic team. We are seeking an experienced Contract Administrator to manage service contracts, oversee variations, support operational teams, and ensure efficient, compliant delivery across our growing portfolio. <h3>Benefits</h3><ul><li>Competitive salary package.</li><li>Superannuation benefits.</li><li>Opportunity to grow within a leading company.</li></ul> <h3>Task & responsibilities</h3><ul><li>Manage contractual issues efficiently and issue formal contractual correspondence in a timely manner across multiple projects and service agreements.</li><li>Contribute to the planning and definition of scopes of work to minimise service gaps, ensure compliance, and maximise cost efficiencies across cleaning service contracts.</li><li>Negotiate, review, and develop variations to cleaning services contracts, programs, projects, and services in line with operational and client requirements.</li><li>Respond promptly to inquiries and resolve issues relating to contracts, services provided, and stakeholders affected, ensuring minimal disruption to service delivery.</li><li>Oversee and manage all documentation and paperwork associated with contracts, projects, programs, and services, ensuring accuracy, compliance, and audit readiness.</li><li>Collaborate closely with Project Managers, operations teams, contractors, and other relevant professionals to ensure contractual obligations and project goals are achieved.</li><li>Provide strategic advice to senior management on contract‑related matters, risks, and variations, and implement approved management decisions.</li><li>Monitor contractor performance and service delivery, reporting on variations to work orders and recommending corrective actions where required.</li><li>Prepare, draft, and evaluate reports, submissions, and proposals outlining organisational activities, contract performance, and operational initiatives.</li><li>Collect, analyse, and report on project and contract data, including service outcomes, costs, and performance indicators, to support informed decision‑making.</li><li>Assist with contract‑related dispute resolution processes, including investigation, documentation, and coordination with relevant stakeholders.</li><li>Travel as required to client sites and project locations, including long‑distance travel and overnight stays, to conduct site inspections, attend meetings, monitor contract performance, and support contractual and operational requirements.</li><li>Undertake additional contract administration and compliance‑related duties consistent with the responsibilities of a Contract Administrator.</li></ul> <h3>Qualification & experience</h3>&nbsp;<ul><li>Diploma or higher qualification in a relevant field, or a minimum of three (3) years’ relevant industry experience.</li><li>A minimum 1 year of proven experience as a Contract Administrator.</li><li>Strong understanding of commercial service contracts, service agreements, and contract variations.</li><li>Strong problem-solving skills and have the ability to drive successful commercial outcomes for the company</li><li>Ability to coordinate contracts across multiple client sites and locations</li><li>Excellent organizational and time management skills.</li><li>Effective communication and collaboration with various stakeholders.</li><li>High attention to detail and the ability to oversee contractor compliance and performance.</li></ul>&nbsp;

Job Opportunity: Contract Administrator at Crystal Services VIC Pty Ltd

We are looking for a well-organised and dependable Office Manager to oversee the day-to-day administrative activities of our business. This is a full-time role ideal for a motivated professional with excellent organisational and leadership abilities.The successful candidate will manage office procedures, supervise administrative staff, maintain company records, oversee office resources, and ensure that business operations run smoothly and efficiently. Strong communication and time-management skills are important for success in this position. <h3>Benefits</h3><ul><li>Attractive salary package with incentives based on performance</li><li>Opportunities to grow in your career and develop leadership skills</li><li>Site-based allowances provided where applicable</li><li>Flexible shift schedules along with paid leave benefits</li><li>Continuous training programs and opportunities for professional development</li><li>A supportive and inclusive workplace that encourages teamwork and collaboration</li></ul> <h3>Task & responsibilities</h3><ul><li>Assist in planning, evaluating, and improving office services while establishing priorities and service standards.</li><li>Organize and oversee staff, office space, and equipment to ensure smooth and efficient operations.</li><li>Delegate duties to team members and track their performance to help achieve organizational goals.</li><li>Maintain and manage accurate office documentation, records, files, and financial accounts.</li><li>Communicate with professionals and external stakeholders to coordinate office functions and address operational matters.</li><li>Ensure office equipment, systems, and supplies are well maintained and easily accessible.</li><li>Monitor and ensure adherence to occupational health and safety (OHS) standards.</li><li>Ensure office activities comply with applicable government laws, policies, and procedures.</li><li>Oversee personnel-related processes such as recruitment, onboarding, promotions, performance evaluation, payroll, staff training, and supervision.</li></ul> <h3>Qualification & experience</h3><ul><li>A relevant qualification in Business Administration, Management, Human Resources, or a related discipline.</li><li>Demonstrated experience working as an Office Manager or in a senior administrative position.</li><li>Proven ability to plan, evaluate, and enhance office services and operational procedures.</li><li>Strong experience in managing people, including supervising staff, conducting performance reviews, and providing training.</li><li>Experience handling HR-related functions such as recruitment, payroll processing, and employee administration.</li><li>Solid knowledge of occupational health and safety (OHS) regulations and requirements.</li><li>Good understanding of applicable government legislation, policies, and compliance standards.</li><li>Ability to effectively manage office records, financial accounts, and administrative systems.</li><li>Excellent organisational, communication, and problem-solving abilities.</li></ul>

We are looking for a well-organized and dependable Office Manager to oversee the day-to-day administrative activities of our business.

Office Manager

Records Management & Document Control


                        
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899 available jobs

CONTRACT ADMINISTRATOR

General Clerk

Contract Administrator

Migration Case Coordinator

Manager – Marine Services

Team Leader – Resourcing / Recruitment

Quality Auditor

Retail Supervisor

Contract Administrator

Office Manager