Administration & Office Support

Lawbrella Lawyers and Consultants Pty LtdSuite 14, 76 Station StreetWentworthville NSW 2145Position: Legal SecretaryEmployment Type: Full-timeSalary: $81,000 per annum + superannuationLocation: Wentworthville, NSW<h3>About the Role</h3>Lawbrella Lawyers and Consultants Pty Ltd is seeking a suitably qualified and experienced Legal Secretary to join our legal practice in Wentworthville.The successful candidate will provide secretarial, clerical and administrative support to legal professionals and assist with the efficient day to day operation of the practice. The position requires strong organisational and communication skills, attention to detail, and the ability to work confidently with legal documents, correspondence and client matters.<h3>Key Duties and Responsibilities</h3><ul><li>Provide secretarial, clerical and administrative support to solicitors across the firm's migration, conveyancing, commercial and family law matters.</li><li>Prepare, type, format and proofread legal correspondence, forms, reports, agreements and other legal documents under the direction of solicitors.</li><li>Assist with the administrative preparation, compilation, filing and lodgement of documents relating to migration applications, conveyancing transactions, commercial matters and family law proceedings.</li><li>Maintain and organise client files, legal correspondence, electronic records and document-management systems, ensuring information is accurately recorded and kept confidential.</li><li>Liaise with clients, courts, government departments, banks, real estate agents, other law firms and relevant third parties to obtain and provide information as directed by solicitors.</li><li>Assist with administrative aspects of migration matters, including organising client documents, correspondence, application records and supporting documentation.</li><li>Assist solicitors with conveyancing administration, including organising contracts, searches, settlement documentation, client correspondence and transaction records.</li><li>Provide secretarial and administrative assistance in commercial matters, including preparation and organisation of correspondence, contracts, leases, business transaction documents and associated records.</li><li>Provide administrative support in family law matters, including organising client documents, correspondence, court documents, appointments and matter files.</li><li>Manage solicitors' diaries, client appointments, meetings, deadlines and follow-up requirements.</li><li>Answer telephone calls and email enquiries, respond to general enquiries and direct legal enquiries to the appropriate solicitor.</li><li>Process incoming and outgoing correspondence and maintain accurate records of communications, documents and appointments.</li><li>Arrange client conferences and meetings and assist solicitors with administrative follow-up arising from those meetings.</li><li>Apply appropriate legal terminology, procedures and document-handling requirements when carrying out secretarial and administrative duties.</li><li>Perform other secretarial, clerical and administrative duties necessary for the efficient operation of the legal practice.</li></ul><h3>Qualifications and Experience</h3>The successful applicant must have:<ul><li>At least one year of relevant work experience as a Legal Secretary or in a closely related occupation;</li><li>A relevant qualification appropriate to the position;</li><li>Experience providing administrative and secretarial support in a professional environment;</li><li>Good written and verbal communication skills;</li><li>Strong computer and document-preparation skills;</li><li>Excellent organisational and time-management skills;</li><li>High attention to detail and accuracy; and</li><li>An ability to maintain confidentiality and appropriately handle sensitive client information.</li></ul>Applicants should submit a current resume together with a cover letter outlining their relevant qualifications, experience and suitability for the position.Only applicants who meet the requirements of the position will be considered.

Annual

Join a growing law firm and build your career across migration, conveyancing, commercial and family law.

Legal Secretary

Full time

We’re seeking a highly organised, proactive AWIC Coordinator to support Awesome Women In Construction and to advocate and educate the next generation and existing network of women in the construction industry.Working within a hybrid position,&nbsp;candidates must be local to Brisbane area&nbsp;to attend various schools, government or networking events.About You<ul><li>Exceptional organisation and the ability to manage multiple moving parts</li><li>Assist with event coordination, comfortable with managing logistics &amp; schedules</li><li>Commitment to AWIC members, sponsors and stakeholders</li><li>High attention to detail to deliver professional work to the right audience</li><li>A positive, engaging, solutions focused and community‑minded approach</li><li>Must have a current driver’s licence and reliable transport</li></ul>Key Responsibilities<ul><li style="text-align:justify;">Proactive communication with communities, industry, colleges, schools, networks, and various government connections</li><li style="text-align:justify;">Key support to various events and roadshow activities</li><li style="text-align:justify;">Coordinate schedules, transport, and required insurances for tours in each location</li><li style="text-align:justify;">Develop run sheets for each event and distribute them to all relevant parties</li><li style="text-align:justify;">Liaise with all parties post‑events to gather feedback and support continuous improvement</li></ul>Due to the role requirements, having a driver’s licence and reliable transport is important due to public transport restrictions in some locations.Why This Role MattersYour coordination will directly support AWIC’s mission to connect communities, empower students, and strengthen industry engagement.How to applyDue to the personalised, highly detailed nature of this role, along with a need to be able to communicate at all levels - we strongly discourage use of AI when applying. We want to know the real you and your skillset!Initial interviews will be conducted via phone, followed by face-to-face interviews.Only Australian or New Zealand Citizens, Australian Permanent Residency holders, and candidates with full working rights in Australia should apply.

Hourly

This role suits someone who thrives on coordination, communication, and bringing people together across schools, communities, government, & industry.

AWIC Coordinator

Part time

PurposeTo expand our team, we are seeking a qualified and driven Contract Administrator. Strong contract management expertise, attention to detail, and a practical approach to supporting commercial operations are essential for the chosen applicant. While ensuring compliance with contractual obligations, company policies, and industry standards, the ideal candidate will assist with contract preparation, negotiation support, documentation management, stakeholder coordination, and project administration. They will contribute to the efficient execution of contracts, support business growth initiatives, and help ensure the successful delivery of organisational objectives.Job Description&nbsp;Ghanshyam Imports Pty Ltd is seeking a Contract Administrator to support our operations through effective contract management and administrative coordination. The role involves preparing and maintaining contracts, monitoring key dates, ensuring compliance, and liaising with internal teams and external stakeholders.This position is ideal for a highly organised, detail‑focused professional who can manage documentation accurately and support smooth, compliant business operations in a fast‑paced logistics environment.Duties &amp; Responsibilities&nbsp;<ul><li>Manage the full contract administration process for import, supply, and service agreements, ensuring all contractual obligations are fulfilled by relevant parties.</li><li>Prepare, review, and administer contracts with suppliers, logistics providers, customers, and service contractors in accordance with company policies and regulatory requirements.</li><li>Negotiate contract terms, pricing arrangements, delivery schedules, and service agreements to achieve favourable commercial outcomes for the business.</li><li>Liaise with clients, suppliers, freight companies, and subcontractors to resolve contractual issues, disputes, and operational concerns effectively.</li><li>Monitor contract performance and provide regular reports to management regarding compliance, risks, milestones, and operational outcomes.</li><li>Ensure suppliers, transport providers, and external contractors comply with agreed contractual terms, quality standards, and delivery requirements.</li><li>Maintain accurate records of contracts, amendments, correspondence, purchase agreements, and supporting documentation.</li><li>Administer contract renewals, variations, extensions, and terminations while ensuring all required approvals and records are properly maintained.</li><li>Monitor contract-related expenditures and procurement costs against approved budgets, identifying opportunities for cost savings and process improvements.</li><li>Assess and negotiate contract variations relating to supply arrangements, procurement activities, import operations, and logistics services.</li><li>Collaborate with management, procurement personnel, warehouse staff, suppliers, and external stakeholders to achieve efficient contract outcomes and business objectives.</li><li>Prepare detailed reports, submissions, and recommendations relating to contractual performance, supplier relationships, and operational activities.</li><li>Monitor supplier and contractor performance, identify deviations from contractual requirements, and implement corrective actions where necessary.</li><li>Coordinate contract compliance activities to ensure imported goods, transportation arrangements, and business operations meet applicable industry standards and regulations.</li><li>Support strategic procurement and supply chain initiatives by evaluating contractual risks and recommending effective commercial solutions.</li></ul>Qualifications and Requirements&nbsp;<ul><li>Relevant qualification at Diploma or Advanced Diploma in Administration or a related field.</li><li>Excellent administration and organisational skills.</li><li>A proven track record in contract management, with a minimum of 1-3 years of experience in a similar role.</li><li>Display excellent written and oral communication skills.</li><li>Exceptional attention to detail and the ability to work accurately under pressure.</li><li>Proficiency in Contract management software and Microsoft Office Suite</li></ul>Location&nbsp;204 Beringarra Avenue, Malaga 6090, WA&nbsp;Reporting to&nbsp;The position reports to the Manager.Working Hours&nbsp;Full time Position, 38 hours per weekBenefits&nbsp;<ul><li>Competitive salary based on experience, along with 12% superannuation.</li><li>Opportunities for career advancement and professional development.</li><li>Paid time off and holidays.</li><li>Flexible work schedule.&nbsp;</li></ul>&nbsp;

Build your career with a leading importer. Manage contracts, negotiations, compliance and supplier relationships.

Contract Administrator

<h3>Join a growing Australian mining maintenance contractor</h3>MYAC Resources Pty Ltd is an Australian mining maintenance and industrial services contractor supporting the mining, resources and heavy industrial sectors.Based in Western Australia, our business delivers mechanical maintenance, fabrication and engineering, electrical and instrumentation, and precision maintenance services across shutdown, sustaining maintenance and industrial project environments.Our capabilities extend from plant and equipment maintenance, conveyor and crusher works and structural mechanical repairs through to fabrication, electrical services, instrumentation and specialist precision maintenance.As MYAC Resources continues to expand its project capability and operational footprint, we are seeking an experienced Office Manager to take ownership of the administrative systems, office resources and internal coordination that support our management and operational teams.This is an important position within a growing industrial services business and will work closely with the company's directors, management team, maintenance personnel, project staff and corporate support functions.<h2>The Role</h2>Reporting to the General Manager, the Office Manager will be responsible for organising and controlling the day-to-day administrative functions and resources of the MYAC Resources office.The position will ensure that our internal administrative systems, office processes, records, personnel coordination and support functions operate efficiently and consistently as the business grows.Working within a fast-moving mining maintenance environment, you will provide the administrative structure that enables our operational teams to focus on safe and effective project delivery.<h2>Key Responsibilities</h2>Your responsibilities will include:<ul><li>Planning, reviewing and improving office services, administrative processes and internal office standards.</li><li>Managing the day-to-day administrative functions of the MYAC Resources office.</li><li>Establishing administrative priorities and ensuring office requirements are completed accurately and within required timeframes.</li><li>Coordinating and allocating office resources, equipment, facilities and administrative support requirements.</li><li>Assigning administrative work and monitoring the performance and completion of office-based tasks.</li><li>Coordinating administrative personnel and providing guidance regarding company procedures, documentation and office standards.</li><li>Maintaining company records, registers, correspondence, filing systems and administrative documentation.</li><li>Coordinating office accounts information, purchase documentation, invoices and records in conjunction with the company's finance function.</li><li>Liaising with directors, managers, professional advisers, suppliers, contractors and employees to facilitate the efficient operation of the business.</li><li>Managing office equipment, supplies, facilities and service-provider requirements.</li><li>Coordinating personnel administration including employee documentation, onboarding, payroll information, training records and related administrative requirements.</li><li>Maintaining appropriate administrative systems for project documentation, workforce records and company compliance requirements.</li><li>Ensuring office processes comply with company policies, applicable legislation and work health and safety requirements.</li><li>Coordinating meetings, management documentation, internal communications and administrative reporting.</li><li>Supporting management with the implementation of new office systems and procedures as MYAC Resources expands.</li><li>Maintaining the confidentiality and integrity of commercial, personnel and company information.</li></ul><h2>About You</h2>We are looking for someone who can bring structure, accountability and strong administration to a growing operational business.You will ideally have:<ul><li>An AQF Diploma, Advanced Diploma, Associate Degree or higher qualification in Business Administration, Management, Office Administration or a related discipline; or substantial relevant office-management experience.</li><li>Previous experience in an Office Manager, Administration Manager or similar senior administrative position.</li><li>Demonstrated experience coordinating office systems, personnel and administrative resources.</li><li>Experience establishing and maintaining business procedures, records and administrative controls.</li><li>Strong organisational skills with the ability to manage multiple priorities.</li><li>Experience coordinating employee documentation, onboarding, payroll information and personnel administration.</li><li>Strong written and verbal communication skills.</li><li>High attention to detail and the ability to maintain accurate business records.</li><li>Strong computer literacy, including Microsoft Office and business administration systems.</li><li>A practical understanding of workplace health and safety, confidentiality and organisational compliance.</li><li>The confidence to communicate effectively with directors, management, technical personnel, suppliers and external stakeholders.</li></ul>Experience working within mining, maintenance, engineering, industrial services, construction or another operational environment will be highly regarded.<h2>Why Join MYAC Resources?</h2>MYAC Resources is building a long-term presence within Australia's mining maintenance sector.Our business is focused on delivering reliable industrial maintenance services through disciplined operational planning, skilled tradespeople, strong safety and compliance standards, structured project management and clear client communication.Our service capability includes:Mechanical MaintenancePlant and equipment maintenance across shutdown and sustaining maintenance programs.Fabrication &amp; EngineeringStructural fabrication, plant modifications, pipework, coded welding and associated engineering services.Electrical &amp; InstrumentationIndustrial electrical installation, fault finding, switchgear, instrumentation and HV/LV maintenance.Precision MaintenanceSpecialist alignment and mechanical maintenance supporting critical plant and rotating equipment.For the successful Office Manager, this means joining a business where the office function directly supports real industrial operations, maintenance projects, technicians, tradespeople and project delivery.<h2>What We Offer</h2><ul><li>Permanent, full-time employment.</li><li>Competitive salary based on qualifications and experience.</li><li>A key position within a growing Australian mining maintenance contractor.</li><li>Direct interaction with the company's management and leadership team.</li><li>The opportunity to develop and improve administrative systems as the business expands.</li><li>A professional and operationally focused working environment.</li><li>Long-term career development as MYAC Resources increases its maintenance and project capability.</li></ul>Location: Landsdale, Perth WAEmployment Type: Permanent, Full-TimeSalary: 85,000 - 90,000 + superannuation<h3>How to Apply</h3>If you are an experienced Office Manager who enjoys building efficient systems, coordinating people and supporting a busy operational business, we would like to hear from you.Please submit your current resume and a cover letter outlining your relevant qualifications and office-management experience.<hr><h3>&nbsp;</h3>

Join a growing WA mining maintenance contractor and take ownership of a key office management function supporting expanding operations.

Office Manager

The Office Manager is responsible for planning, coordinating and overseeing the administrative and operational activities of Choice V Cleaning Pty Ltd. The role ensures efficient management of office systems, workforce coordination, client service delivery and business administration while supporting the company's operational objectives. The Office Manager implements business procedures, coordinates office resources, supervises administrative and operational staff, monitors service quality and ensures compliance with company policies and relevant Australian legislation. This is a key leadership role, coordinating communication between management, office administration, field supervisors and operational teams to ensure efficient business performance and high customer satisfaction. <h3>Benefits</h3><ul><li>Full time, stable role with a growing local Brisbane business</li><li>A genuine leadership position with variety across administration, operations and people management</li><li>Supportive, close knit team and a Director who values initiative</li><li>Opportunity to shape and improve business systems and processes</li></ul> <h3>Task & responsibilities</h3><ul><li>Plan, organise and review office procedures, administrative systems and operational workflows</li><li>Coordinate day to day administrative operations, including budgets, purchasing and business records</li><li>Coordinate workforce scheduling and staff allocation to meet client and business requirements</li><li>Monitor daily operations to ensure services are delivered efficiently and to company standards</li><li>Coordinate recruitment, onboarding, training and staff performance support</li><li>Coordinate quality inspections, review client feedback and follow up on corrective actions</li><li>Ensure compliance with Workplace Health and Safety, Fair Work and company policies</li><li>Coordinate payroll information, verify timesheets and prepare operational reports for management</li><li>Liaise with suppliers, contractors and service providers as required</li></ul> <h3>Qualification & experience</h3><ul><li>Diploma of Leadership and Management or an equivalent qualification</li><li>Minimum 12 months experience in office management, operations coordination or administrative management</li><li>Demonstrated experience coordinating office administration and operational activities</li><li>Proven ability to supervise staff and coordinate multiple operational priorities</li><li>Strong organisational, planning and time management skills</li><li>Excellent written and verbal communication skills</li><li>Strong problem solving and decision making abilities</li><li>Experience in the cleaning, facilities management or service industry is desirable</li><li>Experience managing mobile or field based workforces is desirable</li><li>Current Australian Driver Licence is desirable</li></ul>

Choice V Cleaning is looking for an organised and experienced Office Manager to lead our office administration and day to day operations.

Administrative Assistants


                        
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Jobs in Australia

Administration and office support

5 available jobs

Legal Secretary

AWIC Coordinator

Contract Administrator

Office Manager

Office Manager